Well-kept records are the key to success-so learn how to maintain yours with Document Management System! Get step-by-step instructions for implementing and configuring DMS in SAP S/4HANA, from using SAP Activate to defining master data. Set up document information records and then see how to structure, distribute, and report on them. Whether you need a system that supports digital signatures, engineering change management, or specialized workflows, this guide has you covered!Highlights incude:1) Master data2) Classification3) Document information record (DIR)4) Structuring and distribution5) Digital signatures6) Engineering change management7) Authorizations8) Workflows9) SAP Document Center10) SAP 3D Visual Enterprise Generator11) SAP Activate

Use digital signatures, engineering change management, and SAP Business Workflow

... Acknowledgments ... 15... Preface ... 17... Who Is This Book For? ... 17... How This Book Is Organized ... 18... Example Scenario ... 20... Conclusion ... 221 ... Introduction to Document Management ... 251.1 ... Digital Asset Repository ... 271.2 ... Cross-Linking Objects ... 311.3 ... Collaboration Hub for Business Partners ... 341.4 ... Manage Documents App ... 391.5 ... Summary ... 392 ... Configuring Document Management System ... 412.1 ... Control Data ... 422.2 ... General Data ... 672.3 ... Integration with SAP Document Center ... 812.4 ... Document Distribution ... 822.5 ... Conversion of Original Application Files ... 892.6 ... SAP 3D Visual Enterprise Generator ... 952.7 ... User Exits, BAdIs, and Configuration Object Checklist ... 1022.8 ... Summary ... 1043 ... Classification ... 1053.1 ... Classification Overview ... 1063.2 ... Characteristics ... 1073.3 ... Create a Class and Assign Characteristics ... 1143.4 ... Object Dependencies ... 1173.5 ... Assigning a Class to a DMS Document Type ... 1183.6 ... Finding Objects Using Classification ... 1203.7 ... Summary ... 1224 ... Document Info Record Management ... 1234.1 ... Creating a Document Info Record ... 1244.2 ... Originals ... 1294.3 ... Classification System and Additional Data ... 1384.4 ... Object Links ... 1414.5 ... Document Browser ... 1464.6 ... Changing a Document Info Record ... 1474.7 ... Display a Document Info Record: Change History ... 1484.8 ... Integrating with SAP ArchiveLink ... 1504.9 ... Version and Part Management ... 1524.10 ... Searching Document Info Records ... 1584.11 ... Additional DMS Functionalities ... 1734.12 ... Manage Documents App ... 1754.13 ... Summary ... 1825 ... Structuring, Distribution, Conversion, and Reporting ... 1835.1 ... Document Structuring ... 1845.2 ... Document Distribution ... 1895.3 ... Reporting ... 2005.4 ... Document Conversion ... 2065.5 ... Summary ... 2116 ... Digital Signatures ... 2136.1 ... Configuring Digital Signatures ... 2146.2 ... Assigning Digital Signatures to Document Types ... 2186.3 ... Triggering Digital Signatures ... 2196.4 ... Managing Digital Signatures ... 2236.5 ... Application of Digital Signatures in SAP S/4HANA ... 2246.6 ... Summary ... 2257 ... Engineering Change Management ... 2277.1 ... Change Master ... 2277.2 ... Change Record ... 2407.3 ... Engineering Record ... 2477.4 ... Management of Changes ... 2547.5 ... Summary ... 2628 ... SAP Cloud-Based Document Management Solutions ... 2638.1 ... SAP Document Center ... 2648.2 ... SAP Cloud Platform Document Service ... 2718.3 ... SAP Engineering Control Center ... 2728.4 ... SAP Extended ECM by OpenText ... 2828.5 ... SAP Intelligent Product Design ... 2858.6 ... SAP Innovation Management ... 2878.7 ... Summary ... 2889 ... Infrastructure Setup ... 2899.1 ... Content Server Setup ... 2909.2 ... Cache Server Setup ... 2949.3 ... Index Server Setup ... 2969.4 ... Conversion Server ... 2979.5 ... SAP 3D Visual Enterprise Generator ... 2989.6 ... Infrastructure Considerations ... 2999.7 ... Summary ... 30110 ... Authorization Management ... 30310.1 ... Defining Security Requirements ... 30310.2 ... Standard DMS Authorization Objects for Document Info Records ... 30410.3 ... Additional Non-DMS Authorization Objects for Classification ... 31310.4 ... Access Control Lists ... 31610.5 ... Summary ... 31911 ... Workflows in Document Management System ... 32111.1 ... Defining Workflows and Maintaining Tasks ... 32211.2 ... Creating Container Element ... 32211.3 ... Triggering Event ... 32611.4 ... Setting Up the Workflow Builder ... 32611.5 ... Adding Tasks and Activating the Workflow ... 32911.6 ... Trigger and Test the Workflow ... 33811.7 ... Summary ... 34012 ... Implementing Document Management System with SAP Activate ... 34112.1 ... Introduction to SAP Activate ... 34212.2 ... SAP Activate Workstreams ... 35412.3 ... Discover Phase ... 35612.4 ... Prepare Phase ... 36612.5 ... Explore Phase ... 37312.6 ... Realize Phase ... 37712.7 ... Deploy Phase ... 38712.8 ... Run Phase ... 39212.9 ... Summary ... 396... The Author ... 397... Index ... 399